BPO

Tax BPO

Managing a company’s tax obligations can be a real challenge. The responsibilities imposed by tax authorities at the municipal, state, and federal levels are extensive and complex.

It is precisely to facilitate this management that we offer our Tax BPO. It provides security, quality, accuracy, access to automation resources, and minimizes the possibility of tax contingencies, as well as explores possibilities to reduce the tax burden.

To turn tax management into a competitive advantage, one must go beyond the activities of delivering tax obligations and provide tax reports and analyses that allow for the identification of growth opportunities, improvement in financial efficiency, and the search for opportunities to reduce the tax burden.

Tax BPO Services:

 

We take care of the entire process, from tax calculation and recording to the submission of ancillary tax obligations, all within the established deadlines. Our focus is to ensure that your company pays only the minimum required in taxes while remaining compliant with the law. We leverage technology to streamline processes, reduce costs, and simplify tax management.

Additionally, we address the regularization of tax discrepancies, review of tax procedures, tax planning, tax credit recovery, and other specific demands. We conduct detailed analyses to identify potential tax issues and propose solutions to prevent losses and optimize your company’s tax management. Furthermore, we utilize technology to streamline processes, reduce costs, and ensure accurate and reliable results.

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Main activities

  • Recording of incoming and outgoing invoices and service receipts
  • Tax calculations at the municipal, state, and federal levels
  • Guidance on potential benefits and tax burden reduction
  • Evaluation of the best tax option for the company
  • Federal ancillary declarations such as EFD, DCTF, REINF, DIF, DIMOB, DIRF, DITR, DMED, DeSTDA, and others.
  • State ancillary declarations such as GIA, REDF, VAF, DAMEF, among others
  • Municipal ancillary declarations such as declarations of services received
  • Control of ICMS (Value Added Tax on Sales and Services) credits for fixed assets
  • Tax offset and refunds through PER/DECOMP and e-CredAc
  • Analysis of tax aspects in foreign transactions

  • What are the advantages of Tax BPO for my company?

    By choosing Bernhoeft as your tax advisory partner, your company gains a strategic and productive partnership in Tax BPO. We work with service teams composed of specialists in various fields, allowing us to serve companies of all sizes and industries.

     

    By outsourcing tax processes, your company can significantly reduce costs related to infrastructure and team management, while enabling your team to focus on more strategic and business-critical activities. With our technology, experienced experts, and agile processes, we provide greater security and quality in tax routine processes, making your company more competitive and efficient.

     

    Our Tax BPO services ensure that your company complies with tax and fiscal obligations, avoiding potential issues with tax authorities.

  • Why outsource the tax department?

    Outsourcing the tax department can be a necessary solution for companies facing signs of a lack of specialized knowledge, high time demands, financial and tax risks, and high technology costs.

     

    Hiring an experienced accounting firm can help manage tax routines properly, providing customized services, accurate and timely reports, and identifying and resolving potential tax issues before they become major problems. This can allow the company to focus on other important areas of the business while saving time and money in the long run.

     

    In the case of companies with branches, outsourcing only state and municipal tax routines can be a strategic choice if the headquarters’ team lacks sufficient knowledge to handle the tax accounting of these branches.

     

    This knowledge may be required to deal with tax benefits and other specific aspects of the state or municipality in question. Outsourcing these activities allows the company to focus on its core activities without worrying about region-specific tax issues.

  • What technology is used in Tax BPO?

    We offer tax advisory services using technology to ensure security, agility, and the quality of managed information. We have the flexibility to execute tax routines both at Bernhoeft and at your office. We can run tax accounting in our system or in your company’s ERP system, whether it’s SAP, Oracle, TOTVS, Sankhya, or another, as long as it is capable of exporting the necessary files to meet the tax obligations required by tax authorities.

     

    When your tax routines are performed in our system, we have tools that automatically capture incoming and outgoing electronic invoices (NFs-e) and transportation service invoices (CTs-e), providing efficiency and security in day-to-day operations. We also utilize technologies that monitor pending issues, issue electronic certificates of no debt (CNDs), and automate processes.

     

    Through our client portal, you have access to updated documents not only for the current month but also for previous periods. This includes accounting reports, tax-related documents, and payroll-related documents when we are responsible for all these BPOs.

     

    With our dashboard, you can access charts and indicators related to your tax area, allowing for a comprehensive analysis of the company’s finances. It enables you to use the information for short, medium, and long-term planning, and the displayed data provides a detailed view of revenue evolution, tax evolution, among others.

  • How does the transition of services take place?

    By outsourcing the tax aspect to us, you receive full support during the service transition.

     

    Initially, we will have an onboarding meeting to understand the details of your company’s operations, relevant controls, and to define schedules, procedures, and other important aspects to ensure a smooth and problem-free transition. Based on the documentation received, we will proceed with configuring the accounting system, setting up cost centers, importing previous balances, and working on data integration between the client’s system and ours.

     

    In parallel, we provide lists of documents that the company needs to keep on file, which the previous service provider will need to send to us, and those that we need to receive from your company on a monthly basis for monthly records.

     

    Throughout the transition, our team will also provide training so that your employees can efficiently use the online platform and for managers to extract relevant information from the accounting.

     

    Our goal is to make the transition as smooth and efficient as possible so that you can focus on the strategic activities of your business while we take care of the bureaucracy.

  • How does daily service work?

    Our daily service is provided by a specialized team composed of experienced and well-qualified professionals. We have technology experts to ensure that our platform is always up to date and meeting the needs of our clients.

     

    To ensure the best possible experience, part of our team is bilingual, which means we are prepared to serve clients from different nationalities who are located in Brazil or abroad.

     

    We also offer various communication channels, including telephone, email, and chat, so that you can choose the most convenient way to contact us.

     

    Our goal is to provide high-quality service with personalized and efficient support and an advanced technological platform that ensures process agility, information security, and compliance with deadlines.

  • What are the advantages of Tax BPO for my company?

  • Why outsource the tax department?

  • What technology is used in Tax BPO?

  • How does the transition of services take place?

  • How does daily service work?

  • What are the advantages of Tax BPO for my company?

    By choosing Bernhoeft as your tax advisory partner, your company gains a strategic and productive partnership in Tax BPO. We work with service teams composed of specialists in various fields, allowing us to serve companies of all sizes and industries.

     

    By outsourcing tax processes, your company can significantly reduce costs related to infrastructure and team management, while enabling your team to focus on more strategic and business-critical activities. With our technology, experienced experts, and agile processes, we provide greater security and quality in tax routine processes, making your company more competitive and efficient.

     

    Our Tax BPO services ensure that your company complies with tax and fiscal obligations, avoiding potential issues with tax authorities.

  • Why outsource the tax department?

    Outsourcing the tax department can be a necessary solution for companies facing signs of a lack of specialized knowledge, high time demands, financial and tax risks, and high technology costs.

     

    Hiring an experienced accounting firm can help manage tax routines properly, providing customized services, accurate and timely reports, and identifying and resolving potential tax issues before they become major problems. This can allow the company to focus on other important areas of the business while saving time and money in the long run.

     

    In the case of companies with branches, outsourcing only state and municipal tax routines can be a strategic choice if the headquarters’ team lacks sufficient knowledge to handle the tax accounting of these branches.

     

    This knowledge may be required to deal with tax benefits and other specific aspects of the state or municipality in question. Outsourcing these activities allows the company to focus on its core activities without worrying about region-specific tax issues.

  • What technology is used in Tax BPO?

    We offer tax advisory services using technology to ensure security, agility, and the quality of managed information. We have the flexibility to execute tax routines both at Bernhoeft and at your office. We can run tax accounting in our system or in your company’s ERP system, whether it’s SAP, Oracle, TOTVS, Sankhya, or another, as long as it is capable of exporting the necessary files to meet the tax obligations required by tax authorities.

     

    When your tax routines are performed in our system, we have tools that automatically capture incoming and outgoing electronic invoices (NFs-e) and transportation service invoices (CTs-e), providing efficiency and security in day-to-day operations. We also utilize technologies that monitor pending issues, issue electronic certificates of no debt (CNDs), and automate processes.

     

    Through our client portal, you have access to updated documents not only for the current month but also for previous periods. This includes accounting reports, tax-related documents, and payroll-related documents when we are responsible for all these BPOs.

     

    With our dashboard, you can access charts and indicators related to your tax area, allowing for a comprehensive analysis of the company’s finances. It enables you to use the information for short, medium, and long-term planning, and the displayed data provides a detailed view of revenue evolution, tax evolution, among others.

  • How does the transition of services take place?

    By outsourcing the tax aspect to us, you receive full support during the service transition.

     

    Initially, we will have an onboarding meeting to understand the details of your company’s operations, relevant controls, and to define schedules, procedures, and other important aspects to ensure a smooth and problem-free transition. Based on the documentation received, we will proceed with configuring the accounting system, setting up cost centers, importing previous balances, and working on data integration between the client’s system and ours.

     

    In parallel, we provide lists of documents that the company needs to keep on file, which the previous service provider will need to send to us, and those that we need to receive from your company on a monthly basis for monthly records.

     

    Throughout the transition, our team will also provide training so that your employees can efficiently use the online platform and for managers to extract relevant information from the accounting.

     

    Our goal is to make the transition as smooth and efficient as possible so that you can focus on the strategic activities of your business while we take care of the bureaucracy.

  • How does daily service work?

    Our daily service is provided by a specialized team composed of experienced and well-qualified professionals. We have technology experts to ensure that our platform is always up to date and meeting the needs of our clients.

     

    To ensure the best possible experience, part of our team is bilingual, which means we are prepared to serve clients from different nationalities who are located in Brazil or abroad.

     

    We also offer various communication channels, including telephone, email, and chat, so that you can choose the most convenient way to contact us.

     

    Our goal is to provide high-quality service with personalized and efficient support and an advanced technological platform that ensures process agility, information security, and compliance with deadlines.

Successful cases

Understand how BPO Tributário helped our clients!

Tax Reduction and Tax Planning

We provided Accounting and Tax BPO services to an industrial company with its headquarters in São Paulo and branches in various states in the Southeast and Bahia. During the onboarding process, the company mentioned that they didn’t have any tax benefits and underwent annual audits, in addition to meeting tax deadlines by the fifth business day.

During the initial calculation of IRPJ (Corporate Income Tax) and CSLL (Social Contribution on Net Profits), we identified that the company was reporting a fiscal profit and had been consistently paying the required tax amounts without any tax issues. When analyzing the tax calculations related to profits, we noticed that the Bahia branch accounted for 18% of the company’s gross revenue and would increase significantly with the physical expansion of the factory.

It was at this point that we discussed with the client the benefit of applying the profit from the Bahia branch’s operations, and after their understanding and approval, we applied for the classification that entitled them to a 75% reduction in income tax and related additional taxes, calculated based on the profit from operations. In 2021, the company obtained an approved constitutive report with the classification for the tax benefit.

 

With this measure, the company achieved a significant tax reduction and started saving on monthly tax payments. Additionally, we contributed to their tax planning and improved their tax management, ensuring greater tax security and risk reduction.

Tax Burden Reduction through Presumed Profit

In several cases, we’ve been able to generate a significant tax benefit, as was the case with an orthopedics and traumatology clinic that opted for presumed profit taxation. With the right strategies, the clinic managed to reduce its tax burden by over 70% in relation to IRPJ (Corporate Income Tax) and CSLL (Social Contribution on Net Profits).

To qualify for this tax reduction, we discussed the matter with the client and recommended an amendment to the company’s articles of association to align the type of company with tax requirements. Additionally, the clinic made slight changes to its physical structure to comply with the regulations of the National Health Surveillance Agency (ANVISA).

These actions allowed the clinic to reduce the IR base calculation from 32% to 8% and the social contribution from 32% to 12%, benefits granted to hospitals and similar services. It is important to note that not all clinics and medical services can avail themselves of this reduced tax rate.

Over the course of 15 years, the tax savings generated for the orthopedics and traumatology clinic amounted to nearly R$5 million in taxes. This case illustrates how we help companies achieve a significant reduction in their tax burden, provided that the correct actions are taken and tax regulations and requirements are met.

They are already with us!

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In today's dynamic and interconnected business world, third-party risk management emerges as a strategy for the success and sustainability of organizations. With the increasing complexity of supply chains and the need for external services, it becomes urgent to master the nuances of TPRM.   Contractor risk management is an essential activity for any company, regardless of its size or segment. It is through it that suppliers can remain in compliance with laws and regulations, as well as continue to provide quality services with maximum security, and beyond.   From ensuring regulatory compliance to optimizing operational efficiency and mitigating risks, effectiveness in managing external partners has become a competitive advantage, which is what contractor risk management focuses on. In this text, we will go through some important points of this growing area worldwide.    What is Third-party risk management?    Contractor Risk management is the process of controlling the risks of outsourcing through the identification, selection, evaluation, contracting, monitoring, and relationship with suppliers. It is the way in which the relationship between companies/entities/individuals is supervised in a way that provides the greatest possible security.  Through the contractor risk management flow, suppliers provide information about their third parties, and the contracting company or consultancy analyzes the documents to understand if the legal and contractual requirements have been met. The goal here is to understand if the requirements established at the time of contracting are being followed.  It is through contractor risk management that risks such as slave labor, deaths, accidents, and company bankruptcies are mapped preventively. After all, these are cases that can cause irreparable damage to the business and are not always observed naturally. Effective contractor risk management aims at more sustainable and mutually beneficial relationships between companies and suppliers.    Why Implement Contractor Risk Management?     Contractor risk management impacts the entire organization. The decision to implement it will define whether these impacts will be positive or negative.   It is widely known that outsourcing services generates operational risks, both in compliance and security. One of the benefits of contractor risk management is to mitigate these risks generated by hiring suppliers, which will allow for the harmonious continuity of business.  In addition, all companies are subject to regulations and laws, which must be followed. With active contractor risk management, it is possible to monitor suppliers and understand if they are operating in compliance with the legislation. This avoids fines and penalties that could eventually fall on your company.   Not to mention that third-party services impact your operational efficiency. How? The quality of the products/services provided is directly linked to your product. Whether by labor or raw material, this relationship directly and deeply impacts your organization, so it is important to pay close attention.  These are some of the strong points we highlight here, but there are many others related to them. Operational efficiency, focus on core business, innovation, strategy, all of this has an impact on your company.    When Should I Start Contractor Risk Management?    The most objective answer would be when your supplier brings some risk. However, there are suppliers that do not bring risks or have very low risk, this does not necessarily mean that there should not be any monitoring, only that it should be evaluated how the process fits each situation.   Here at Bernhoeft, we recommend starting third-party management as soon as your company starts to rely on external suppliers for products, services, or resources essential to its operations. This usually happens as the company grows and/or expands its activities. However, even for smaller companies, it is important to consider third-party management from the start, especially if there are plans to outsource certain functions or processes.   Furthermore, if your company is already involved with external suppliers but has not yet implemented a formal management of these relationships, it is recommended to start as soon as possible. As we read earlier, third-party management helps ensure that the company is prepared to deal with the challenges associated with outsourcing.    How to Implement Effective Contractor Risk Management?     The way that generates the best results is: integrating technology, a specialized team, and a system capable of operating with a large volume of data. Having a partner makes this process easier and safer, since they have all the skills to deal with the essential steps of the project. And here we are talking about LGPD, information flow, management of contractors, and more.  By combining experienced and qualified professionals, we can establish solid third-party management. This not only encourages suppliers to become increasingly involved in the processes but also alleviates the work of contract managers     We have gathered some steps of the process:   Define objectives and goals; Identification and selection of suppliers; Supplier assessment; Contracting of suppliers; Relationship with suppliers.   How to Find a Good Partner for Contractor Risk Management   Finding the ideal partner for third-party management is just as important as implementing it. Below we have gathered two points that we consider objective and essential for your company to observe when searching for a partner.  Understand your real needs first Before you start looking for a partner, it is essential to understand your specific third-party management needs. Consider the types of services or products that will be outsourced, the compliance requirements, the risks involved, and your strategic objectives. Some questions can guide you at this time:   What services does the organization need to outsource?  What are the quality and performance requirements that the organization expects from its suppliers?  What are the risks that the organization needs to mitigate?    Research the market and seek references   Conduct a detailed market research to identify potential third-party management partners. Understand the history of the chosen companies, check if they have the necessary qualifications to meet the needs identified in point "1", and if it makes you feel more secure, ask for references from other clients.    Third-Party  Risk Management x Bernhoeft     We are the first company in Brazil to provide third-party management services. For over 20 years, the #WeLoveGRT movement has been running through our veins, driving innovation and the desire to do more and better.  In Brazil, our work is already widely recognized and referenced. We were elected the best third-party management company in Brazil for four consecutive years, by the Inbrasc award 2020/2021/2022/2023. Now it's time to take on the world!   Our team has over 650 qualified professionals to add value and make a difference in the lives of each of our clients. We work by helping client companies and their suppliers to reduce outsourcing risks, promoting greater security and compliance with current laws and regulations.   To achieve this, we work on two fronts:    Labor Analysis   In labor analysis, we act proactively to ensure that outsourced workers receive their rights at the right time, reducing the chances of your company having to pay the severance pay of suppliers who have failed to pay or have not paid their employees correctly.   If, even so, labor lawsuits arise, we will work together with your company's legal department, providing all information and documents for the preparation of the defense. Proving the values that have already been paid to employees and reducing your risks and those of your suppliers.   Our differential is not to stay only in the analysis of the documentation, if any error is identified, we will work as a consultancy guiding the suppliers on the errors and how to correct them.   Mobilization   Third-party mobilization is a real challenge, as the documents vary according to the risk of the employee's activity. Each document has a different validity period to manage, and we need to be agile in releasing access quickly and without compromising the safety of the company and the outsourced employee.   We work in the mobilization of outsourced workers and take on everything from the electronic receipt for analysis of occupational safety and health documents to the permission of access to your organization's entry control system.  These more than 20 years represent a great growth in our operations, we feel ready to expand our work to the world. If you are interested and would like to receive a contact from a specialist consultant, simply click on the following link: Talk to a specialist 

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While accounting procedures can sometimes be confusing and challenging for Brazilian investors, imagine the complexities involved for foreign companies.   We often encounter questions about everything from opening a foreign company in Brazil to routine procedures, which is completely understandable given that it involves a different country, new legislation, and new processes.   With that said, the goal of this text is to clarify and understand the specific requirements of Brazilian accounting standards for international companies.    Specificities of Brazilian accounting for foreign companies  It is common for companies to have operations in different countries. Understanding the specificities of each country is crucial for ensuring that the new unit complies with local legislation. In Brazil, accounting standards are based on the International Financial Reporting Standards (IFRS), but there are some specificities.  It is important to understand that the goal of international accounting standards is not to fully standardize accounting practices across the globe, but rather to harmonize and make them more accessible.    This makes it easier for any business owner to access financial statements and understand their meaning, not only for each item analyzed by their company, but also when reading reports from other companies.   This process, known as accounting convergence, allows for easier comparison of financial statements from different companies and facilitates cross-border investment and business transactions.  In Brazil, the process of convergence involves adapting international standards to the local reality, resulting in some specificities that differ from the requirements in other countries.    10 Key considerations for foreign companies accounting in Brazil    Exchange rate risk Exchange rate variation is not just about converting foreign operations into the company's local currency, there are accounting accounts that are adjusted by the exchange rate on the closing date (a single date) and other accounts that are adjusted by the average exchange rate (period of dates)    Transfer Price The value of goods/services transferred between countries must be calculated correctly to avoid abusive tax practices, considering that the negotiated values can vary significantly depending on the country. The Brazilian tax authorities closely monitor these values, as they view related companies as a single business entity, and they monitor whether the generated profits are directed to avoid paying taxes in regions with attractive tax rates, losing its share of taxation in Brazil.  If the transfer price does not reflect the market price, tax authorities may consider that the company is transferring profits abroad and impose tax penalties. There is no direct formula for calculating transfer prices, and the following aspects must be considered: cost-plus method, comparable uncontrolled price (CUP) method, resale price method and future sale price method.    Invoice Foreign transactions use the invoice document to detail the commercial transaction. It is necessary to verify that the transfer price indicated in the invoice is correct, as well as the taxes involved that will be described in this document.     Intercompany loans Loans entered into between foreign companies must comply with the legal aspects of the countries involved. The points of inspection in Brazil are mainly present in the taxes on the interest of the operation and the transfer price practiced of the loan.     Balance sheet consolidation In cases where a partner has interests in two or more foreign companies, they can verify the total result of these companies through the consolidation of balance sheets. This statement will provide a more realistic view of the result that was actually generated outside the economic group.      POC (Percentage of Compliance) Accounting for POC allows revenue to be recognized in the accounting records according to the progress of what was agreed upon in the contract with the customer, and not just the recognition of revenue at the time of the invoice issuance. This use allows a product/service sold to be recognized in the company's results over time.   In Brazil, POC is widely used in the real estate sector, providing an accounting view for recording according to the progress of the work. However, from a tax perspective, the accounting of taxes due must follow the issuance of the Nota Fiscal (invoice). Therefore, care must be taken in the accessory declarations to correctly evidence the POC adjustments for calculation based on the billing, in order to find the correct bases for the taxes due.   Over the years, we have seen the growth of the use of POC in other business sectors, such as the IT sector.      Leasing The lease contract has undergone considerable changes in its accounting treatment, considering that for many years it was considered a rental expense. However, with recent changes, it has come to be seen as the right to use, and therefore recorded as an asset in companies that are enjoying the benefits of use.   This change has impacted the results of companies and needs to be controlled in the tax assessment in order to avoid the risk of erroneous taxation.     Inventory/Cost Inventory accounts that will be taken to the result at a later date as a cost need to be controlled and reviewed by the accounting department to ensure that the inventory control method is following the practices used in Brazil (PEPS/Weighted Average) different from abroad where some countries allow the practice (LIFO).   In addition to this control, it is important to emphasize the correct measurement of the values at which the inventory is recognized, being at its cost value or at its net realizable value (the lower of the two).     Fixed assets Fixed asset control is necessary not only for asset monitoring and heritage control, but it has also been a major risk factor for companies in the tax aspect related to depreciation. Companies that have a high volume of fixed assets and use depreciation to reduce taxes on profit need to have detailed control of fixed assets, including by item (item class) identified.     Intangible assets Accounting standards require detailed information about intangible assets, including the monitoring of research and development phases by the accounting department in order to obtain assertive control over what should be recognized in the company's results/assets.   The definitions of definite/indefinite useful life also have implications for the accounting treatment of intangible asset amortization, which will also impact the company's results. Aspects such as technological obsolescence are mentioned in the accounting standard for technology companies, bringing with them a constant monitoring of market trends in order to avoid overvalued intangible assets in the accounting records.   That said, it is essential to have secure and documented records of accounting transactions, thus bringing assertiveness and security to the results generated and distributed to shareholders, as well as in case of tax audits.   Therefore, it is important for a foreign company to have well-informed and prepared accounting to face these risks and ensure compliance with Brazilian tax and accounting laws. In the tax area, the risks become high considering that the Federal Revenue Service does not adopt international standards and has its own aspects for calculating taxes.    We can help you!   Here at Bernhoeft, you will find a team of specialists in foreign companies, from opening to accounting routines. One of our differentials is that, in this cell, everyone speaks English. A great shortcut for everything to go well.   If you understand that you need to count on a safe, assertive and experienced company, contact us!   

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The globalization of businesses has brought with it the need for partnerships and collaborations among companies in different parts of the world. In the business context, third-party risk management and Due Diligence has become a crucial parts of business success and sustainability, especially in the United States, where the complexity of business relationships is evident. In this article, we will explore the importance of third-party risk management in the United States and how it has become an essential practice for organizations seeking to thrive in the American Market And also highlight the importance of an efficient due diligence process.   Complex Business Environment The United States has one of the most dynamic and competitive business environments globally. Collaboration with third parties is often inevitable for both foreign and local companies. However, this interdependence also brings a host of challenges and risks that need to be effectively managed. Third-party risk management allows companies to understand and mitigate potential threats, ensuring a safer and more sustainable operation.   Compliance and Regulations The United States is known for its stringent labor laws and clear regulations. Non-compliance with these laws can result in severe consequences, including substantial fines and damage to the company's reputation. For instance, when workplace accidents occur, the costs per incident range between $40,000 and $50,000 per accident and $1 to $2 million per fatality, according to NSC Injury Facts. By integrating a proactive approach to third-party risk management, including HSE, organizations can ensure that their partners align with local standards and regulations, thus mitigating risks associated with compliance.   Reputation Protection A company's reputation is a valuable asset, and in the United States, where consumer trust is crucial, third-party risk management plays a vital role in protecting that reputation. Partnerships with suppliers or collaborators who do not adhere to the same ethical and quality standards can have a significant impact on the company's image. The proactive identification and management of these risks help preserve consumer trust and maintain a positive reputation in the market.   Information Security Cybersecurity and information protection have become critical priorities in contemporary businesses, as the average global cost of a data breach per country exceeds $3 million, according to OSHA. Collaboration with third parties often involves sharing sensitive data, increasing vulnerability to cyber threats. Third-party risk management in the United States includes the implementation of robust security measures to protect confidential information while ensuring the integrity and privacy of data.   Business Resilience Uncertainty is a constant in business, and a company's ability to adapt to unexpected changes is essential. Third-party risk management not only identifies imminent risks but also allows the development of resilience strategies. By anticipating and planning for potential challenges, organizations can maintain a more robust stance in the face of disruptions in the business environment. In conclusion, third-party risk management in the United States is an imperative practice for companies seeking to thrive in a complex and highly regulated business environment. By adopting a proactive approach to identifying, assessing, and mitigating risks, organizations can not only protect their interests but also build lasting and successful relationships in one of the world's largest markets.   How can we help? Since 2003, we have been assisting service-receiving companies and their suppliers in achieving greater security through the provision of auditing services that cover all phases of third-party contracts. Given the North American scenario, it is crucial that companies turn to specialized third-party management. With a special focus on security, we monitor compliance with labor, social security, contractual, and legal obligations, as well as other elements that promote greater compliance and risk reduction for companies using our services.

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As companies expand their operations and extend their Vendor Relationship Management, effective third-party management becomes a vital piece in the puzzle of business success. In the United States, a complex and regulated business environment demands a strategic and proactive approach to mitigate risks associated with external partnerships. This article explores the challenges and opportunities faced by organizations when implementing third-party management in the United States.  Third-Party Management: Understanding and Regulatory Compliance The first crucial point of successful implementation involves a deep understanding of U.S. regulations and compliance standards, particularly those related to the Occupational Safety and Health Administration (OSHA). Each industry and region may have specific requirements, and compliance is crucial to avoid legal issues. Hiring legal expert familiar with U.S. business regulations ensures that third-party management practices align with local laws, covering areas such as contracts, data protection, and industry-specific regulations.  Customized Due Diligence Processes  The second focus is on developing customized due diligence processes tailored to the U.S. business environment. This includes comprehensive assessments of potential third-party partners, considering factors such as financial stability, legal history, and ethical practices. Establishing a due diligence framework aligned with U.S. business practices ensures a thorough evaluation and helps mitigate risks associated with third-party commitments.  READ MORE: Third-Party Risk Management: The Importance of Documentary Evidence Cultural Sensitivity and Communication Strategies   Cultural foundations play a significant role in the U.S. business landscape. The third point emphasizes the importance of cultural sensitivity and effective communication strategies. Adapt your communication style to align with U.S. expectations, ensuring clarity and transparency in all interactions. Understanding and respecting cultural differences contribute to building strong, trust-based relationships with third parties.  Comprehensive Contractual Agreements   The fourth pillar highlights the importance of creating comprehensive contractual agrements to improve a Vendor Relationship Management. Clearly define expectations, responsibilities, and performance metrics in written contracts. Engage legal professionals to draft contracts that align with U.S. legal standards, providing a solid foundation for the relationship. Well-documented agreements not only prevent misunderstandings but also serve as essential evidence in case of litigation.  Technological Integration for Efficient Management  In the dynamic U.S. business environment, technology plays a vital role in efficient third-party management. The fifth pillar recommends integrating technological solutions for streamlined processes, such as adopting modern and coherent software specifically tailored for data management and performance tracking. Using compliance monitoring and continuous communication enhances the efficiency and effectiveness of your third-party management strategy.  Continuous Monitoring and Adaptation The sixth pillar emphasizes the need for continuous monitoring and adaptation. The U.S. business landscape is dynamic, and market conditions can change. Regular evaluation of third-party relationship performance, compliance monitoring, and readiness to adapt strategies as needed are essential.  In conclusion, the successful implementation of third-party management in the United States requires a holistic approach that considers regulatory compliance, cultural nuances, and effective communication. By customizing due diligence processes, establishing comprehensive contracts, integrating technology, and maintaining a proactive stance, companies can navigate the complexities of the U.S. market and build lasting, mutually beneficial relationships with third parties.  How can Bernhoeft help?  We are pioneers in Brazil in providing Third-Party Risk Management services. With over 470,000 active third parties, we have all the necessary expertise to implement and disseminate third-party manegement in the United States. Learn more at here. 

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